Nexus–InsightStrategies
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Event Intake

Best on a desktop.

For the best experience, please open the intake portal on your desktop or laptop. It covers rooms, budget and documents, which are much easier to fill in on a bigger screen.

nexus-insight-strategies.com/intake.html

Back to the home pageContinue on this device anyway

Rather talk first? Email hello@nexus-insight-strategies.com.

Event Intake

Tell us about your event.

The more you tell us here, the better we understand what you are trying to achieve — and the further along we can be when we talk. Please answer everything you can: it means our first meeting starts with your goals and the decisions in front of you, not with the basics. Anything genuinely unsettled can wait; nothing here is a commitment. Not every request becomes a project — we take them one at a time, against the work already on our plate — but you will always get a straight answer, within one business day.

Takes about five minutesNo obligationAny size event
Step 01

The event

The basics — what it is, when, and where.

Step 02

How we work together

We can bring in our own partner network, or hold the vendors you already have to account — reading their quotes line by line for equipment you will not use and labor that has been padded, so you pay a fair price for the show you are actually doing.

NWhere the Nexus platform fits

Once sourcing starts, you get a portal login: every proposal normalized side by side, documents in one place, and the show tracked through load-in. No spreadsheets, no chasing email threads.

Step 03

Scope

What you think you need. Check everything that might apply — we'll help sort out what's actually required. If you already have vendors or quotes, answer what you know; their proposals will tell us the rest.

General session / keynoteMain stage room
Breakout roomsConcurrent sessions
Expo / exhibit hallBooths, sponsor floor
Registration / lobbyCheck-in, signage, digital
Meals & receptionsBanquet, cocktail, after-party
Outdoor spaceWeather and power implications
Broadcast / studioStream set, control room
Green room / back of houseSpeaker prep, crew areas
Drop files here or browse
Already have an RFP, scope document, or vendor quotes? Send them over and we'll review before we talk. PDF, Word, Excel, CSV, text or images — up to 5 files, 15 MB each. PowerPoint? Save it as a PDF first.
Step 04

Budget & timeline

A range is enough. Knowing it early means we scope toward something real instead of guessing.

Step 05

About you

So we know who to reply to.

Not every request becomes a project. We look at each one on its own, against what is already on our plate — if we cannot give your show the attention it needs, we will say so rather than take it on thinly. When the answer is no, you will hear it quickly, with what we would do in your position. The work is for the companies we take on, not for the size of our own book.

What you send us is held in confidence. We use it only to assess and plan your event, and share it only with people who need it and are bound to keep it confidential. If we don’t work together, your request and its documents are deleted after 12 months — or sooner, if you ask. See our Terms and Privacy Policy.

Your answers and documents come straight to our team — nothing to email. We read all of it before we meet, so the conversation starts with your goals. We'll reply within one business day.

Thank you — your intake is in.

We'll come back within one business day, either with next steps and any questions, or to say honestly that we are not the right fit for this one. Anything to add in the meantime? Email hello@nexus-insight-strategies.com.